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FAQ

Frequently asked questions.

I want to register for the conference. Do I need an account?

To register for the Ontario Agricultural Conference, you do not need to have an account.

To register visit the Registering page Select the Register Online Here link. It will take you to the registration portal on the Ontario Soil and Crop Improvement website.

You can register multiple people at one time, each person must have their own email address. Indicate the number of tickets you wish to purchase and select Get Tickets. Follow instructions from there. Payments will be processed using PayPal. You will not need to create a PayPal account.

Companies that want to register a group.

For group registrations, please use the Group Registration Form and please note each registrant will need their own email address. Then email the completed form to info@ontarioagconference.ca

I have already registered but I want to make changes?

If you need to make changes to your registration, please call 1-866-222-9682 or send a detailed email to the Conference Registrar at info@ontarioagconference.ca

There will be no refunds provided.

What are the payment methods?

If you are registering online, we accept Visa or Master Card.

If you are mailing in your registration you may send a cheque payable to Southwest Ag Conference or complete the credit card payment area. Mail the payment to Southwest Ag Conference, 120 Main Street East, Ridgetown, ON N0P 2C0 Atten: Mary Marg McDonald.

Payments made by cheque must be received by January 4th, 2021

 

How do I confirm that I’m successfully registered?

Once your registration is finalized, you will receive confirmation from the Ontario Soil & Crop Improvement Association by email. At the bottom of this email it will identify the number of tickets purchased and the amount paid. You will receive a second email confirming receipt of your order, and a third email showing your ticket purchases.

If you do not get these emails within a few minutes of completing your registration, please check your junk mail. If they are not there, please contact the Conference registrar at info@ontarioagconference.ca

What is included with my registration to the Virtual Ontario Agricultural Conference (OAgC)?

Your registration fee includes access to the Web Portal on Jan 6th & 7th to view all Live and On Demand sessions, the Virtual Exhibition Hall and the Coming Together Social over the two days of the conference.

After January 6th & 7th access to the web portal will remain open until March 31, 2021. All registrants will be able to view Live, On Demand Sessions, Exhibition Hall and Resource area.

All registrations received by December 1st will be included in the registration draws.

How do I access the Virtual OAgC?

On January 4th, 2021 all registrants who provided a unique email address with their registration will be sent instructions on how to access the virtual conference platform starting Jan 6th. These instructions can be used to access the web portal until March 31, 2021

On the Conference Lobby page, you will enter the log in information provided by email. From there you will enter the virtual conference and can select the Program which gives you access to the Live and On Demand sessions, the Exhibition Hall or the Resources Page.

View the Conference Lobby Here

Can I sign up for the conference after the deadline?

Yes, registration will be available for the conference throughout January to March.

If you want to attend the Live event, we highly recommend that you register well in advance to avoid the delay in receiving your Live Stage log in.

Any registrations received after January 7th, can view all On Demand sessions until March 31, 2021

What is the cancellation policy for the conference, I can no longer attend? Is my registration transferable?

Registration fees are non-refundable. Individuals who registered and are no longer able to take part in the virtual conference please email details to the conference registrar info@ontarioagconference.ca or call 1-866-222-9682

I want to collect CEU Credits?

Individuals who require CEU credits will be able to apply for a total of 16 CEU credits based on the sessions you viewed. A code unique to each session will be provided randomly through out each of the presentations. These codes will be required to apply for each session you wish to collect CEU credits for. If you have any questions please contact the Conference registrar at info@ontarioagconference.ca

How can my organization become a conference sponsor?

Sponsorship opportunities are limited, so act today. Sponsorships are processed September thru December for the conference in January. To become a sponsor and for more information, please contact lelgie@uoguelph.ca

Is the conference schedule available?

Details are currently posted on the Ontario Agricultural Conference website under the agenda tab at www.ontarioagconference.ca

Will there be any handouts?

Visit the Resource area to view the virtual SWAG Bag the conference workbook and brochure.

I am a Speaker

Check out the speaker section of the website. If you have questions, contact Krista Gladstone kgladsto@uoguelph.ca

I’m a presenter – is there a PowerPoint template I should be using?

To ensure your presentation goes smoothly, please adhere to the following guidelines when preparing your presentation: 

  • Only Microsoft PowerPoint (*.ppt or *.pptx) presentations will be accepted 
  • 16:9 widescreen format (not standard) for better resolution 
  • Clear and standard Microsoft font such as Arial 
  • Use simple pictures or graphics rather than text to explain complicated concepts or important data 
  • Font size at least 24 points with headings at least 36 points 
  • Avoid using all capitals 
  • When using bullets, aim for slides using the 6X6 rule: 6 bullets or less per slide, 6 words or less per bullet 

Ensure all media (audio, video) is embedded in the presentation file (for additional help with this, please work with your Galbraith Communications representative)

How will the Chat box feature be monitored during my LIVE session

For those speakers involved in a LIVE session, we also want you to be aware that participants will be given the opportunity to ask questions via a chat box.  Conference staff will be on hand to monitor the chat box and field any questions to the moderator or lead speaker for each LIVE session. 

How will the Chat box feature be monitored during my recorded session

ON DEMAND (recorded) sessions will be available online for 3 months following the conference. Viewers will be able to ask questions via a question box. These questions will be forwarded to you along with the contact info of the participant so that you can respond. 

I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?

Registrations originating from outside of North America are final. The Ontario Agricultural Conference is a virtual conference for 2021 there is not travel required to attend this conference and therefore we will not issue letters of invitation for the purposes of obtaining visas for international delegates.

Will Media be allowed a press pass as usual?

Yes, All press requesting access should contact us through the Media registration

Is there a media policy?

Media may attend any session, but not pose questions to presenters. Instead, interviews with presenters can be arranged by contact us at

Will I need a zoom account to attend the Coming Together Social?

A zoom account is not required to attend. We urge you to download zoom to have a seamless experience.

What Web browser will optimize my experience of the Virtual Conference?

The virtual conference will work on all browsers for PC and MAC computers, and all smartphones and tablets. We recommend using Google Chrome, Microsoft Edge, Firefox or Safari as your browser as these are the best for live streaming reception. If you use Internet Explorer 11, you must also have flash installed and working.

When should I Log in?

If you anticipate having technical difficulties, it may be worthwhile to attend to join 5-10 minutes ahead of time.

To do a test go to http://www1.webcastcanada.ca/test-video.php to test your computer video and audio settings before joining the conference.

However, joining us at the start of sessions is also fine.

I can’t get logged into the OAgC Web Portal?

If you cannot log in, make sure you type in the exact same email address you used when you registered. Check to see that you have not made a typo and be sure you are registered to attend. If you experience technical difficulties, please email support@webcastcanada.ca

Do I need a webcam to attend the Virtual Conference?

No, you do not need to have a webcam to attend the meeting.

What will I experience as an attendee?

During the Live Stage sessions attendees will be automatically muted and be able to submit questions via the question boxes with each session. Moderators will present questions to the speaker as time allows.

Am I allowed to come and go during the conference as I need to, or must I attend the entire day?

One benefit of the virtual platform is that it is much easier for you to manage your conference attendance and other duties seamlessly. Feel free to attend as you wish, entering and exiting the sessions as you wish.

If I cannot attend some of the sessions but have registered for the conference, will there be a recording I can watch later?

All the sessions will be recorded and available to all registered attendees following the conference until March 31, 2021

My question is not listed here. Whom do I contact?

Please contact the Conference Registrar at info@ontarioagconference.ca for assistance

Reviewed 11/10/2020

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