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FAQ

Frequently asked questions.

I want to register for the conference. Do I need an account?

In order to register for the Southwest Ag Conference, you need to have an active account on the SWAC website.

To create or activate an account, visit the Login page. Select the link “Create or activate my account now” and follow the instructions.

If you are creating a new profile for a registrant, during the registration process please ensure you include their email address, so we may send relevant conference information directly to the registrant.

I want to register a group?

For group registrations, please use the Group Registration Form and email it to mmcdonal@uoguelph.ca

I have already registered but I want to make changes?

If you need to make changes to your days of attendance or meal choices, please call 1-866-222-9682 or send a detailed email to the Conference Registrar at mmcdonal@uoguelph.ca

If you want to register additional people, log into your account and click on “add participant” follow the prompts through. Once you have added everyone you need, click "Complete Payment" and follow prompts.

What are the payment methods?

If you are registering online, we accept Visa or Master Card.

If you are mailing in your registration you may send a cheque payable to Southwest Ag Conference or complete the credit card payment area. Mail the payment to Southwest Ag Conference, 120 Main Street East,Ridgetown, ON N0P 2C0 Atten: Mary Marg McDonald.

 

How do I confirm that I’m successfully registered?

Once your registration is finalized, you will receive a confirmation email indicating that you are officially registered it will show how your name will appear on your name tag. You will also receive an Official Receipt attached to the email as proof of payment. In addition, your name will appear on the list of registered participants at the bottom of your receipt.

What is included with my on-site registration to SWAC?

The on-site registration fee includes access to all conference sessions and exhibits for the date(s) you registered for. When you check in on your first day of attendance at the registration area, you will receive a delegate bag, which includes a copy of the program, the conference workbook, your name tag, meal tickets and other relevant information. The registration fee also covers access to a morning and afternoon coffee break and your lunch selection on each day that you registered for. If you register for Day One of the conference your registration also includes access to the Taste Ontario Reception starting at 4 p.m. If you provided your email with your registration you will also receive online access to a minimum of 28 recorded sessions for a minimum of 2 months following the conference.

These benefits are the same for all on-site registration status: OSCIA Member; OSCIA Non-Member; student

What is the dress code?

Comfortable, casual attire is recommended. Staff take every effort to provide a comfortable learning environment; however, meeting room temperatures can fluctuate greatly due to the number of people present and the outside temperature. SWAC staff recommend wearing layers such as a light shirt with a jacket or sweater to the sessions.

Can I walk-in and sign up for the conference?

No, registrations are accepted up to the registration deadline or until the conference is sold out. After the deadline or the conference is sold out, no further registrations will be taken.

Is there a Waiting List?

Yes, if you wish to register and the conference is showing that it is full, you may call in to request to be added to the waiting list. Waiting list follows a first-come-first-serve policy and you will be notified when/if a spot becomes available.

What is included with my Livestream registration to SWAC?

The livestream registration fee includes access to a variety of livestreamed and recorded sessions. Individuals who require CEU credits will be able to apply for a total of 8 CEU credits based on the sessions you viewed. Following the conference, participants will be given online access to up to 28 recorded sessions for a minimum of 2 months.

Where can I find a map of the campus?

You can refer to General Information-Directions on our website to view the layout of the campus. Maps of the campus are also provided on gold paper in the front part of your conference workbook.

How can my organization become a conference sponsor?

Sponsorship opportunities are limited, so act today. Sponsorships are processed September thru December for the conference in January. To become a sponsor and for more information, please contact lelgie@uoguelph.ca

I just want to attend one session. Is that possible to do without registering for the conference?

Individuals wanting to participate in one session must register for a one-day pass for that day. SWAC does not allow unregistered attendees to come to sessions or other conference events.

Is the conference schedule available?

Details will be posted on our website as they are confirmed. A full conference schedule, including conference sessions, will be available on our website November 1

Do I have to sign up for each of the sessions I wish to attend?

Registered participants of the Southwest Ag Conference can attend any session listed in the conference schedule. However, please note that rooms have limited seating capacities due to fire-regulations so attendance in any given session is given to those that arrive first. For the safety of our speakers and participants these capacities are strictly enforced.

I’m a presenter – is there a PowerPoint template I should be using?

All presenters will be sent a package of information which will include requirements for the formatting of your PowerPoint presentation.

What is the cancellation policy for the conference, I can no longer attend? Is my registration transferable?

Registration fees are non-refundable.

NEW! Individuals who registered and are no longer able to attend can transfer their registration to another individual for use during the same conference year. Please email details to the conference registrar mmcdonal@ouguelph.ca or call 1-866-222-9682

Registration fees for No Shows on the days of the conference are non-refundable and will not be transferable to a future conference year.

I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?

Registrations originating from outside of North America are final. SWAC is unable to issue letters of invitation for the purposes of obtaining visas for international delegates.

My question is not listed here. Whom do I contact?

Please contact mmcdonal@uoguelph.ca for assistance

Reviewed 10/30/2019

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